Job Description

Responsible for performing various administrative, secretarial and clerical duties.  Understands and follows the organization's policies, procedures and standards.  Is an independent worker, meeting the day-to-day needs of the administrator.  Participates in the department's performance improvement activities.


Accepts other duties as assigned.

Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrator.

Reviews and edits all written materials.

Maintains the Administrator's appointment book.

Answers the telephone is a professional manner; screens calls, takes messages, directs calls appropriately.

Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.

Prepares financial reports; department activities, travel, business expenses, etc.

Maintains an organized, efficient filing system.

Records, prepares and distributes meeting minutes.

Orders supplies and printing weekly.  Assists in cost containment through appropriate ordering and conserving of supplies and equipment.

Interacts professionally with all visitors, within the department/office and with other departments.

Demonstrates the ability to be flexible and organizes during stressful situations.

Manages and operates equipment safely and correctly.

Greets visitors, directs visitors appropriately; maintains the communication flow of the office.


High school graduate or equivalent.  Secretarial training preferred.  Two to five years secretarial experience required.

Ability to communicate in English, both verbally and in writing.

Excellent presentation and interpersonal skills. 

Additional languages preferred. 

Excellent computer and word processing skills.

Knowledge of basic bookkeeping. 

Ability to transcribe from electronic means.

Ability to operate office equipment

Application Instructions

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