Job Description

Location: Steward Health Care
Posted Date: 11/14/2020

Key Responsibilities

  • Serves as Notary Public for the Central Business Office.
  • Records and Reports Issues to be addressed by Building Management.

Administrative Support

  • Provides administrative support to the CBO Director, as well as other leadership.
  • Plans and coordinates meetings to include scheduling of conference rooms, coordination of conference calls and WebEx meetings, online training sessions, agendas and any other items necessary.
  • Manages and maintains CBO Director’s schedule.
  • Works with leadership to schedule meetings with payers, CFOs, corporate leadership, etc.
  • Opens, sorts, and distributes incoming correspondence, including faxes and email.
  • Prepares responses to routine inquiries.
  • Performs clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.
  • Retrieves and files corporate documents, records, and reports.
  • Attends various meetings and keeps/distributes minutes.
  • Creates and prepares documents/forms using word processing programs.

Medicaid Crossovers

  • Prepares Medicaid/Medicare bad debt reports (crossovers) and provides for the corporate cost reporting for the Utah Market.
  • Reviews the reports with corporate staff and makes any adjustments necessary.
  • Researches whether questionable accounts are includable.
  • Maintains Medicare bad debt logs.
  • Works with Facility CFOs to obtain and return bad debt log information.
  • Answers questions and resolves issues from the CFOs.
  • Prepares Medicaid crossover adjustments for each facility.
  • Organizes and files the reports, adjusting entries, etc. for future reference.

Central Business Office and Certain Facility Invoices

  • Verifies the invoice is bona fide and not a duplicate invoice.
  • Confirms the amount billed is correct.
  • Codes invoice.
  • Gets approval from proper authority.
  • As appropriate, sends invoices to facilities in a timely manner for a second review and payment.
  • Resolves issues with vendor such as timeliness of billing, inappropriate charges, etc.
  • Maintains original invoices for future reference.

Collection Agency Invoices

  • Checks invoices to make sure patient accounts are not being pursued by more than one agency.
  • Compare agency’s report with STAR database for accurate posting of payments.
  • Works with agency staff to resolve issues.

New Employee Orientation

  • Meet all new employees to complete new hire packet for HR.
  • Review Benefits package, PTO, Security Agreements, CBO Handbook and any other information to help new employees understand policies and feel comfortable.
  • Scan and email all new hire forms to HR.
  • Give access request forms to building management for card entry, and deactivate cards when necessary.

Office Supplies

  • Monitors and maintains an inventory of office supplies and orders weekly.
  • Orders supplies for CBO Break Room.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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