Job Description

Location: Carney Hospital
Posted Date: 1/13/2021

At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized health care with dignity, compassion and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.

We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.

In support of this, we commit ourselves to the following values:






Position Summary:

Under the supervision of the Assistant Operations Supervisor the Department Secretary assists in the planning, organizing, and implementing of the receptionist and clerical activities occurring in the Rehabilitation Services Department. Duties include reception services (greeting/directing clients, registration, telephone triage, data entry, monies collection), insurance clearance, conveying inpatient orders, typing and record keeping.

Union Benefits to help you live well!

  • Low cost Medical/Prescription Drug Insurance through BCBS
  • Dental and Vision Insurance
  • 401k via Fidelity for eligible employees with company match
  • Flexible Spending Accounts
  • Worldwide Travel Assistance
  • Short- and Long-Term Disability Insurance
  • Auto and Home Insurance
  • Hospital Indemnity Insurance

Essential Functions and Duties:

  • Performs wide variety of typing assignments, including reports, forms, correspondence, etc., utilizing hospital provided word-processing software to produce quality documents in a timely manner.
  • Answers routine inquiries and directs other inquiries and requests as appropriate. Routes incoming and outgoing communications as necessary, directing all calls appropriately.
  • Accurately schedules PT/OT appointments, completing intake information in Meditech, mailing information packets as appropriate, confirming evaluation appointments.
  • Obtains M.D. referral on all patients and follows up on patients who come in without a referral.
  • Prepares medical charts for clinicians, including necessary information (i.e.: MD order, insurance referral, medical history), and ensuring that all required documentation is complete.
  • Seeks resolution of patient billing problems, identifying and routing insurance/billing issues to the appropriate source.
  • Accurately registers patients in the computer before they are seen by clinicians.
  • Efficiently reschedules appointments as needed to fill in slots.
  • Accurately enters daily billing
  • Assists in effectively organizing work flow of multiple area projects and tasks, performing assigned tasks as requested.
  • Organizes, maintains, retrieves and disseminates information in accordance with office procedures. Ensures outstanding issues and pending matters are brought to closure.
  • Initiates and maintains scheduling and calendars for one or more individuals.
  • Initiates and practices constructive confrontation, exercising considerable discretion, keeping open channels of communication in dealing with co-workers and supervisors.
  • Sets up, organizes and maintains ongoing systems, (i.e. tickler files, small databases, record-keeping systems), to ensure efficient office operations.
  • Maintains equipment in good working order, orders supplies as appropriate, and keeps work area neat, orderly and safe.
  • Demonstrates ability to organize and achieve quality performance in new routines, procedures, and skills; able to adjust to change.
  • Appropriately handles money transactions/receipts and deposits.
  • Courteously receives clients to Center, ensuring that clinicians are notified as necessary.

Education and Requirements:

  • High School Diploma; Computer knowledge/experience Required

  • Healthcare related experience; Billing and third-party experience preferred

Additional Information

Please note, Carney Hospital is taking additional, necessary preparations to ensure patients can receive compassionate care in a safe, carefully managed environment - with confidence and without fear. Our Safe and Ready program consists of a rigorous [five-point] standard ensuring patient safety, confidence and convenience: Expanded hours will allow previously cancelled procedures to be scheduled as quickly as possible. Any COVID-19 related care takes place in designated areas away from other patients and their families. Emergency Departments are reorganized to be a safe place to treat all emergency patients. A stringent cleaning policy has been implemented throughout the hospital. A strictly controlled visitor and masking policy is required for patient safety. You can rest assured that we have made the necessary preparations to provide care in a safe, controlled and professional way.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online