Job Description

Location: St. Elizabeth's Medical Center
Posted Date: 7/1/2021

At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized behavioral health care with dignity, compassion, and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.

We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.

In support of this, we commit ourselves to the following values:






If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.


(Briefly describe the overall purpose of this position - Why does it exist and how does it contribute to the overall organization?)

The Office Coordinator will provide a number of administrative functions necessary to daily operations. S/he will function as the navigator for the CWC, supporting all 4 sites. Additionally, the Office Coordinator will act as a back-up for positions within the Center for Weight Control within s/he scope his/her training; including clinic support as an MA. Flexibility to travel to sites as necessary for administrative and clinic support, as well as surgical scheduling support as needed. The Office Coordinator under the direction of the Program Manager will support activities pertinent to accurate collection of patient insurance and demographic information. He/she will support the billing and revenue cycle. This included tracking and creation of referrals for all visits. S/he will be responsible for contacting patients by telephone to collect missing pertinent data and will communicate with referring physicians and/or practices to obtain prior approval for services. S/he will also review and respond to denied claims and work toward denial recovery. As needed the Office Coordinator will provide clerical and receptionist functions for the Center for Weight Control. S/he will execute all secretarial activities related to the function of the Center for Weight Control including answering telephones, appointment scheduling, patient data collection and dissemination, problem solving, The Office Coordinator will also participate in training new staff to the Center for Weight Control, and work on special projects to be assigned on an as needed basis.. The Office Coordinator will be expected to address non-clinical questions related to surgery and/ or program.


(Use bullets for specific responsibilities)

        • The Office Coordinator is responsible for daily insurance verification and referral data and the distinguishing the correct insurance for each plan up to and including referral and preauthorizations
        • Work directly with patient and specialty providers within Steward to ensure that all appointments are kept in the network and scheduled within the appropriate timeframe
        • Track outcomes of referrals and provide reporting to Steward Leadership
  • Review and respond to all insurance rejection and/or claim denial reports for SEMC and professional billing agencies. All documentation is to be retained and filed for continual monitoring and following up.
  • Maintains Referrals for Center for Weight Control. Coordinates meetings as requested, ie, with vendors.
  • Performs all other related or similar duties as required by the Operations Manager.
  • Provides for the following front-end operation for the Center for Weight Control as needed
  • Records management including:
  • Creates and maintains the patient’s chart
  • Coordinates with Medical Records on the proper storage of original documentation. Obtains original medical record prior to CWC patient visits and return of medical record in a timely fashion.
  • Files appropriate patient information in a timely manner in the patient’s chart
  • Performs daily chart audit and prepares the billing batches to be billed by hospital and physician billing groups
  • Scheduling including:
  • Coordinates and schedules Center for Weight Control
  • Coordinates with primary care physician for other tests, outside referrals, etc.
  • Ensures routine maintenance, housekeeping and linen services as needed for Center for Weight Control
  • Schedule vendor and manufacturing representative visits.
  • Typing/transcription/data entry/facsimile/document/mail distribution letters as directed
  • Assembly of informational packets and other document collection
  • Faxing and distribution of faxes and mail as needed
  • Provides front end coverage and MA support for CWC as needed
  • Provides coordination of supplies and documents including:
  • Office supplies, forms as requested
  • Room patient as needed when back up
  • Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment.
  • Commits to recognize and respect cultural diversity for all customers (internal and external).
  • Communicates effectively with internal and external customers with respect of differences in cultures, values, beliefs and ages, utilizing interpreters when needed.
  • Performs other duties as assigned


(Examples: Ability to work independently and take initiative; Good judgment and problem solving skills; Communication skills; Interpersonal and organizational skills; Level of confidentiality)

  • Ability to function in a high paced environment
  • Strong problem solving, relationship building and advocacy skills
  • Ability to multi-task and prioritize responsibilities.
  • Surgical Scheduling preferred
  • Proven record of organizational skills


  1. Education: Associates Degree preferred
  2. Experience (Type & Length): Experience in a Surgical Bariatric Setting required, minimum one year preferred
  3. Certification/Licensure:
  4. Software/Hardware: Computer literacy
  5. Other:

Steward Health Care is an Equal Employment Opportunity (EEO) employer. Steward Health Care does not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic

Additional Information

Important COVID message

This position is subject to the COVID-19 Vaccination Policy for Steward Health Care Workforce. Employees in this position will be required to provide adequate proof of vaccination for COVID-19 by an FDA-approved vaccine prior to starting work. Steward will consider requests for exemptions from this vaccine requirement on the basis of medical condition or sincerely held religious belief in accordance with applicable Federal laws.

Please note, St. Elizabeth's Medical Center is taking additional, necessary preparations to ensure patients can receive compassionate care in a safe, carefully managed environment - with confidence and without fear. Our Safe and Ready program consists of a rigorous [five-point] standard ensuring patient safety, confidence, and convenience: Expanded hours will allow previously cancelled procedures to be scheduled as quickly as possible. Any COVID-19 related care takes place in designated areas away from other patients and their families. Emergency Departments are reorganized to be a safe place to treat all emergency patients. A stringent cleaning policy has been implemented throughout the hospital. A strictly controlled visitor and masking policy is required for patient safety. You can rest assured that we have made the necessary preparations to provide care in a safe, controlled, and professional way.

Application Instructions

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