OR Materials Coordinator

POSITION SUMMARY:

Develops, implements, and maintains control of supplies and equipment. Communicates effectively with all levels of personnel both in the Operating Room and other departments within the hospital.

KEY RESPONSIBILITIES:

1. Demonstrates ability to maintain adequate inventory control of supplies and equipment.

1.1 Works in conjunction with Central Purchasing to create par levels to meet the needs of the Operating Room.

1.2 Monitors par levels in the Operating Room to keep inventory moving.

1.3 Monitors inventory controls to maximize cost effectiveness.

1.4 Meets with vendors to maintain good quality and pricing of supplies for the Operating Room and to keep up with new products, and upgrades.

1.5 Works with Central Purchasing to create new Meditech #s for new items

1. Demonstrates ability to communicate effectively with all levels of personnel.

3.1 Communicates with Clinical Director, discussing daily issues, problems, reports, new products, in-services.

3.2 Communicates with charge nurses continually to discuss new products, product evaluations, maintenance of equipment and supplies for each service.

3.3 Communicates with secretary’s changes and additions in computer, scheduling anything pertinent to Hospital-wide Standards, Infection Control, Fire/Safety, MSDS.

3.4 Communicates with surgeons any special requests or emergency equipment needs for cases.

1. Demonstrates ability to communicate with other departments in the hospital.

4.1 Collaborates with Biomedical Engineering and or Maintenance Department to establish, evaluate and maintain a preventive maintenance schedule for all equipment in the Operating Room.

4.2 Collaborates with General Services to establish systems for processing and controlling uniforms and linen.

4.3 Collaborates with Materials Management to maintain par levels and communicates any changes in products, product recalls and annual surveys, etc.

4.4 Collaborates with Housekeeping to maintain proper cleaning equipment and supplies.

4.5 Collaborates with Sterile Processing to maintain sufficient amount of instruments, orders and follows-up on equipment/instrument repairs and trouble shoots any problems.

4.6 Collaborates with Data Processing to maintain computer hardware/software.

1. Demonstrates ability to work effectively with the computer.

5.1 Does daily and monthly stats.

5.2 Provides Purchasing Manager with statistics.

5.3 Trouble shoots any problems with the computer.

5.4 Provides other departments with monthly stats or any other stats needed.

5.5 Creates reports needed to monitor expenses and efficiency.

6.0 Demonstrates ability to provide resources to meet the needs of the Operating Room.

6.1 Provides necessary equipment for booked cases.

6.2 Provides emergency service for surgeons regarding equipment.

6.3 Communicates with vendors for emergency equipment needs.

7.0 PROFESSIONAL DEVELOPMENT

7.1 Attends annual Infection Control, hazardous Waste, Fire/Safety classes.

7.2 Participates in at least one department or hospital committee or performance improvement task force

(i.e. OR Enterprise Committee and Value Analysis).

7.3 Attends computer conferences.

7.4 Attends monthly in-service.

1. UNIT COORDINATION

8.1 Ensures documentation of preventive maintenance agreements and Biomed check.

8.2 Collaborates with both Purchasing Manager and Clinical Director on budget, keeping within the guidelines of the Operating Room.

• Collaborates with vendors to continuaally monitor products and prices to be cost effective in the Operating Room.
• Accepts assignments for projects related to the functioning of the department.
• Assists Stores Inventory clerk with Just-In-Time Inventory needs.
• Assists Purchasing Department as needed
• Other duties as assigned.
• Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment.

1. Commits to recognize and respect cultural diversity for all customers (internal and external).

2. Communicates effectively with internal and external customers with respect of differences in cultures, values, beliefs and ages, utilizing interpreters when needed.

REQUIRED KNOWLEDGE & SKILLS:

• Meditech
• Microsoft office
• Good math skills
• Ability to multi-task
• Time management
• Ability to work independently
• Ability to prioritize and respond to emergent situations
• Excellent customer service skills

EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:

1. Education: Must be a high school graduate, BS preferred
2. Experience (Type & Length): Must possess minimum of five years O.R. experience, computer experience, one year purchasing experience preferred, management experience.
3. Certification/Licensure: N/A
4. Software/Hardware: Meditech, Microsoft office