OR Scheduling Coordinator
At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized behavioral health care with dignity, compassion, and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.
We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.
In support of this, we commit ourselves to the following values:
If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.
I. Position Function:
The operating Room Scheduling Coordinator is responsible for scheduling surgical procedures for the major operating rooms and Miner-Op Surgical Suite.
This person is also responsible for maintaining the computerized scheduling system and preparing monthly operating room management reports.
II. Job Relationships:
Reports to the Director of Surgical Services and the Chairman of the Department of Surgery.
Interacts with physician offices and physicians.
Assists nursing staff in coordination of the daily schedule.
Has the authority to distribute information related to surgical activity.
Has the authority to commit the resources of the operating room based on scheduling guidelines established by the Department.
Has the authority to deny resources based on guidelines established by the Department of Surgery.
IV. A. Responsibilities/Essential Functions:
1.) "Provides superior customer service to internal and external clients, customers,
and patients as referenced in the Service Excellence Standards."
Obtains all data needed for the booking of a surgical procedure from the physician and/or the physician's office.
Schedules surgical procedures and communicates information to operating room staff, Admitting and Anesthesia.
Coordinates scheduling with all ancillary departments that need special notification of a procedure; e.g. Radiology, Ambulatory Surgery, Pathology, etc.
Communicates with appropriate person(s) when procedures require special equipment.
Monitors daily schedule for cancellation space available and potential problems to be discussed with charge nurse, anesthesia coordinator, director or Chairman.
Generates daily operating schedule for distribution.
Generates daily Minor-Op schedule.
Uses Lotus program to produce monthly statistical reports.
Uses De Royal to produce activity reports.
Maintains communication with physician's offices to facilitate use of hospital systems and communicate procedural changes.
Acts as support person for operating room computer operations. Performs daily/monthly back-up.
Enter information into the resident computer program. Runs reports as requested.
B. Responsibilities/Non-Essential Functions:
V. Reporting Requirements:
Creates monthly activity and statistical reports.
Maintains contact with Director/Chairman regarding issues and needs of scheduling function.
Maintains frequent contact with charge nurse and anesthesia coordinator regarding future scheduling needs/problems.
Shall be accountable for scheduling function.
Shall be accountable for organizing and communicating the operating schedule.
Shall be accountable for maintaining the records and reports created.
High School diploma or equivalent.
Three years experience in medical setting with regular interaction with clinical staff.
Familiarity with medical terminology, especially procedural titles.
Word Processing 30 wpm.
Comfort with computer software/hardware/manipulations.
Important COVID message
This position is subject to the COVID-19 Vaccination Policy for Steward Health Care Workforce. Employees in this position will be required to provide adequate proof of vaccination for COVID-19 by an FDA-approved vaccine prior to starting work. Steward will consider requests for exemptions from this vaccine requirement on the basis of medical condition or sincerely held religious belief in accordance with applicable Federal laws.
Please note, St. Elizabeth’s Medical Center is taking additional, necessary preparations to ensure patients can receive compassionate care in a safe, carefully managed environment - with confidence and without fear. Our Safe and Ready program consists of a rigorous [five-point] standard ensuring patient safety, confidence and convenience: Expanded hours will allow previously cancelled procedures to be scheduled as quickly as possible. Any COVID-19 related care takes place in designated areas away from other patients and their families. Emergency Departments are reorganized to be a safe place to treat all emergency patients. A stringent cleaning policy has been implemented throughout the hospital. A strictly controlled visitor and masking policy is required for patient safety. You can rest assured that we have made the necessary preparations to provide care in a safe, controlled and professional way.