Position Specific Accountabilities
Identifies staffing needs of each unit according to census matrix, and staff appropriately.
Coordinates unit schedules with the director/clinical leader each morning to confirm schedule accuracy.
Accurately enters changes and updates into API
Identifies first-time registry personnel and obtains profiles before their first shift. Also gives appropriate orientation materials to the new registry and obtains copies of their license and certifications.
Ensures the accuracy of registry timesheets and gives copies to finance for processing.
Maintains files with current licensure for registry personnel.
Maintains files with current licensure for Market Pool personnel
Maintains open communication with outside nursing agencies to ensure the use of qualified personnel.
Obtains and tracks competencies of agency nursing staff.
Maintains a current file on each agency personnel including a profile sheet, proof of orientation, evaluation, and other documents such as RN/LPN licensure and certifications as necessary.
Uses advanced secretarial skills, knowledge of office procedures, and independent judgment to design, prepare, and format technical reports, gather and summarize data.
Has a good working knowledge of various PC / spreadsheet applications.
Reviews and validates agency invoices and statements and forwards approved invoices to accounts payables in a timely manner.
Compiles weekly and monthly agency personnel usage reports to the Staffing Manager and nursing directors of all hospitals.
Maintains an accurate master staffing schedule for nursing departments.
Maintains an accurate daily staffing worksheet.
Provide regular communication mechanisms with House Supervisors (night and weekend) regarding staffing plans.
Provides agencies and contract personnel with an orientation packet.
Basic computer knowledge with IT scheduling systems
Ability to make independent judgments
Ability to multi-task
High School Diploma or GED
2 years of experience working in a hospital setting preferred
Demonstrated knowledge of nursing/hospital staffing needs
Equal Opportunity Employer Minorities/Women/Veterans/Disabled